Free Notion vs Asana Cost Calculator

Last updated: November 2, 2026

Quick answer: Notion and Asana look like a $10-against-$10.99 comparison — until the free-fit rules and the Advanced cliff change the answer: Notion Free is for individuals, so any team over 1 needs Plus, while Asana Personal fits 2 users — and the portfolios and goals most teams actually want live on Asana Advanced at $24.99, not Starter at $10.99. A 10-person team pays $100 a month on Notion Plus against $109.90 on Asana Starter — but $200 on Notion Business against $249.90 on Asana Advanced. This free Notion vs Asana cost calculator prices both on your team size and your plans over year 1 and 3 years. On the defaults (10 members, Plus vs Starter), Notion costs $100 a month, $1,200 in year 1 while Asana costs $109.90 a month, $1,318.80 in year 1 — a $9.90 monthly gap, $118.80 a year, $356.40 over 3 flat years. Everything runs in your browser; your team size stays private.

Team size (members / users)

Notion plan

Asana plan

Annual growth (%)

Setup / migration, one-time ($)

Annual list prices, November 2026: Notion Free $0 for individuals, Plus $10 per member a month, Business $20 per member a month. Asana Personal Free $0 for up to 2 users, Starter $10.99 per user a month, Advanced $24.99 per user a month. Notion guests on specific pages are free, but converting a guest to a member adds a paid seat — count future members, not today's guests, in the team size. Asana Advanced is the realistic tier for portfolios and goals; Starter suits task lists and basic timelines. AI is bundled on both sides (Notion full AI on Business, Asana AI from Starter), so no priced AI add-on is modelled for this pair — do not add one to either column. Worked checks: defaults (10 members, Plus vs Starter) — Notion 10 × $10 = $100 a month, $1,200 year 1; Asana 10 × $10.99 = $109.90 a month, $1,318.80 year 1. 5 members, Plus vs Starter — $50 vs $54.95. 10 members, Business vs Advanced — $200 vs $249.90. Free-cap (5 members, Free vs Free) — $0 vs $0 with two warnings: Notion Free is for individuals, so the fitting path is Plus at $50 a month; Asana Personal fits 2 users, so the fitting path is Starter at $54.95 a month. 1 member, Free vs Free — $0 vs $0, no warning. Verify at checkout before signing.

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See the full breakdown

Your result shows the monthly gap and the 3-year totals — the guide explains the free-fit rules, the guest-to-member trap, and the Advanced cliff.

Notion vs Asana Pricing: The Plus vs Starter Gap (2026) →

How to Use the Notion vs Asana Cost Calculator

Enter your team size — everyone who needs a paid member seat, including future members. Notion guests on specific pages are free, but the moment a guest becomes a member they add a seat, so count the team you will have, not just today's guests.
Pick your Notion plan — Free ($0, individuals), Plus ($10 per member) or Business ($20 per member). Plus vs Starter is the everyday comparison; Business vs Advanced is the portfolios-and-goals comparison.
Pick your Asana plan — Personal Free ($0, fits 2 users), Starter ($10.99 per user) or Advanced ($24.99 per user). Advanced is the realistic tier for portfolios, goals and workload — Starter suits task lists, not portfolio management.
Enter annual growth and setup / migration if they apply. Growth scales team size every year; setup lands in year 1 only. Do not add an AI add-on to either side: AI is bundled (Notion full AI on Business, Asana AI from Starter).
Press Compare total cost. Read the fit line before the totals: if a Free plan does not fit your team size, the fitting-plan price — not $0 — is the honest comparison.

Why Use Our Notion vs Asana Cost Calculator?

The Plus vs Starter gap is small — the Advanced cliff is not — Plus at $10 against Starter at $10.99 is a $0.99 per-seat gap ($9.90 a month at 10 seats), but Business at $20 against Advanced at $24.99 is a $4.99 per-seat gap ($49.90 a month at 10 seats). Teams that need portfolios should compare Business vs Advanced ($200 vs $249.90), not Plus vs Starter ($100 vs $109.90) — the feature-matched gap is five times the entry gap.
Free-fit rules differ by one seat — Notion Free is for individuals, so a 2-person team already fails it and needs Plus ($20 for 2); Asana Personal fits 2 users, so the same pair pays $0 on Asana. The free comparison is $0 vs $0 only for a solo user; at 2 users it is $20 vs $0, and at 5 users both Free plans fail and the comparison is Plus $50 vs Starter $54.95.
Guests are free until they are members — Notion guests on specific pages cost nothing, which tempts teams to budget guests as $0 forever. The honest budget counts anyone who will need member access — editing shared workspaces, not just viewing one page — because each conversion adds $10 (Plus) or $20 (Business) a month. Count future members, not today's guest list.
AI is bundled, not an add-on, on both sides — Notion includes full AI on Business and Asana includes AI from Starter, so neither column carries a priced AI add-on. A comparison that adds a separate AI subscription to one side double-counts what the plan already includes; this calculator refuses that error by modelling no AI add-on at all for this pair.
November 2026 list prices, both vendors — Notion Free/$10/$20 per member; Asana Personal Free (2 users)/$10.99/$24.99 per user, annual billing. No priced AI add-on exists for this pair, and none is invented. Verify at checkout.

Common Use Cases

A 10-member team on Plus vs Starter: Notion $100 against Asana $109.90 a month; year 1 $1,200 against $1,318.80; 3 flat years $3,600 against $3,956.40. Notion wins by $356.40, and both plans fit the team shape.
A 10-member team that needs portfolios and goals: Notion Business $200 against Asana Advanced $249.90 a month — a $49.90 gap, $1,796.40 over 3 flat years. This is the honest feature-matched comparison, and it is five times the Plus-vs-Starter gap.
A 5-member team on Free vs Free: Both chosen plans show $0, but neither fits 5 members: Notion Free is for individuals (fitting path Plus $50) and Asana Personal fits 2 users (fitting path Starter $54.95). The honest comparison is $50 against $54.95, not $0 against $0.

Notion vs Asana Cost Calculator vs Alternatives

Default monthly: Notion Plus $100 against Asana Starter $109.90 (10 members).
Feature-matched monthly: Notion Business $200 against Asana Advanced $249.90 (10 members).
Free-fit rules: Notion Free: individuals only (fails at 2 members). Asana Personal: fits 2 users (fails at 3).
Guests: Notion guests on specific pages are free; converting a guest to a member adds a $10/$20 seat.
AI: Bundled on both sides (Notion full AI on Business, Asana AI from Starter) — no priced add-on modelled.

The honest summary: Notion wins on price at every paid comparison, narrowly at Plus vs Starter ($9.90 a month at 10 members) and clearly at Business vs Advanced ($49.90 a month) — and Asana wins the free comparison for pairs, because Personal fits 2 users while Notion Free fits 1. The deciding factors in order: your member count against the free-fit rules, whether you need portfolios and goals (Advanced's cliff), and whether your guests will become members. Buy Notion for docs-plus-tasks at a lower seat price, Asana for dedicated project portfolios; price the tier your features actually need.

Frequently Asked Questions

Is Notion or Asana cheaper?

Notion, at the default comparison: 10 members, Plus vs Starter are $100 against $109.90 a month, $1,200 against $1,318.80 in year 1 — a $9.90 monthly gap, $356.40 over 3 flat years. The feature-matched comparison (Business vs Advanced) widens the gap to $49.90 a month ($200 against $249.90), because Asana's Advanced cliff has no Notion equivalent.

Can a team use Notion Free or Asana Personal for free?

A solo user can use either for $0. A 2-person team can use Asana Personal ($0, fits 2 users) but not Notion Free (individuals only — the fitting path is Plus at $20). A 5-person team fits neither Free plan: the honest comparison is Plus $50 against Starter $54.95. Free is a solo or pair shape, not a team plan.

What is Asana's Starter-to-Advanced cliff?

The jump from $10.99 to $24.99 per user — 127% — for portfolios, goals, workload and advanced reporting. Teams that buy Asana for task lists stay on Starter; teams that buy it for portfolio management must pay Advanced. Budget the tier your features need, not the tier you prefer: a 10-member team that needs portfolios pays $249.90 on Asana, not $109.90.

Do Notion guests really cost nothing?

Guests on specific pages are free, yes — but a guest who needs to edit shared workspaces, manage pages across the workspace, or join the team properly must become a member at $10 (Plus) or $20 (Business) a month. Budget the member count you will have in six months, not the guest count you have today.

Should I add an AI subscription to either side?

No: Notion includes full AI on Business and Asana includes AI from Starter, so both plans already bundle it. Adding a separate AI line to either column would double-count. If you are on Notion Plus and want full AI, the honest upgrade is Business at $20 per member — compare that against Asana Starter's included AI at $10.99, not against a guessed add-on price.