ToolNestFree Todoist vs Asana Cost Calculator
Last updated: November 13, 2026
Quick answer: Todoist and Asana look like an $8-against-$10.99 decision until you count the seats you actually pay for: Todoist bills one seat per person, no bundles, no minimum, while Asana rounds your team up to its seat bundles — a 6-person team pays for 10 Asana seats against 6 Todoist seats, and a 120-person team pays for 125 Asana seats against 120. This free Todoist vs Asana cost calculator prices both on your team size, your plans, your billing choice and your team growth over year 1 and 3 years. On the defaults (10 users, Todoist Business vs Asana Starter, annual billing), Todoist costs $80 a month, $960 in year 1 while Asana costs $109.90 a month, $1,318.80 in year 1 — a $29.90 monthly gap, $1,076.40 over 3 flat years. At the mid tier the gap is $169.90 a month (Business $80 against Advanced $249.90) — and Todoist wins the price comparison at every team size, so Asana's case is its features, not its bill. Everything runs in your browser; your team size and rates stay private.
List prices, November 2026: Todoist Beginner $0, Pro $5, Business $8 per user per month billed annually ($7/$10 monthly). Asana Personal $0 (up to 2 users), Starter $10.99, Advanced $24.99 per user per month billed annually ($13.49/$30.49 monthly). Worked check: 10 users, Todoist Business vs Asana Starter, annual billing — Todoist 10 seats x $8 = $80/mo, $960 year 1; Asana 10 seats x $10.99 = $109.90/mo, $1,318.80 year 1; gap $29.90/mo, $1,076.40 over 3 flat years. Verify against each vendor's current pricing page before signing.
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How to Use the Todoist vs Asana Cost Calculator
- Enter your team members — everyone who needs a login, not just the people who run projects: both vendors charge per seat, so headcount is the whole subscription math. This number also tests the free plans and the caps: Asana Personal stops at 2 users, Todoist Beginner caps shared projects at 5 collaborators, and Asana rounds your headcount up to its seat bundles — a 6-person team pays for 10 Asana seats against 6 Todoist seats.
- Pick your Todoist plan. Beginner is free but has no team workspace at all; Pro at $5 a user a month is individual billing — each member buys their own subscription, and there is still no shared workspace, no roles, and no centralised billing; Business at $8 a user a month is the only true team plan. If you are comparing team tools, Business is the honest Todoist side — Pro is a collection of personal subscriptions.
- Pick your Asana plan at the matching tier. Starter pairs with Business at entry (timelines and Gantt on Asana's side, shared workspace and roles on Todoist's), Advanced pairs with Business at the top — Todoist has no higher tier, so the mid-tier comparison is Business $8 against Advanced $24.99, a $16.99 per-seat gap that buys Asana's portfolios, goals, and workload features, not a cheaper bill.
- Choose annual or monthly billing. It changes both sides this time: Todoist's monthly billing lifts Pro from $5 to $7 (+40%) and Business from $8 to $10 (+25%), while Asana's monthly billing lifts Starter from $10.99 to $13.49 and Advanced from $24.99 to $30.49 (about 18–22% more). On monthly billing the 10-user gap widens to $34.90 a month, because Todoist's monthly uplift is smaller than Asana's in dollars.
- Add annual team growth and a one-time migration / setup cost if you are planning ahead, then press Compare total cost. Growth is where the billing models diverge hardest: Todoist adds exactly one seat per hire, while Asana re-rounds to its bundles every year — a team growing from 10 to 11 people jumps to 15 billed Asana seats, so one hire costs Asana $54.95 a month more against Todoist's $8. Migration is charged once in year 1 on both sides, so it never changes the verdict, only the budget.
- Read the seats billed line before the totals: it shows how many seats each vendor charges you for against the people you entered, so the empty Asana seats are visible instead of buried in the monthly figure. If Asana bills more than 5 empty seats, the cheaper move is usually to re-check the headcount — or to accept that Todoist's per-user billing is worth more than Asana's extra features for a team of your size.
Why Use Our Todoist vs Asana Cost Calculator?
- Per-user billing, no bundles — Todoist charges one seat per person, always: 6 users buy 6 seats ($48 a month on Business), 12 buy 12 ($96), 120 buy 120 ($960). Asana charges 10 seats for a 6-person team ($109.90), 15 for 12 people, and 125 for 120 people ($1,373.75). The calculator shows seats billed as its own line, so the rounding is never hidden — and the rounding is the whole price gap at small team sizes.
- The free plans, with their real caps — Todoist Beginner is free for unlimited users, capped instead at 5 personal projects each and 5 collaborators per shared project; Asana Personal is free for exactly 2 users, with unlimited tasks and projects. A 3-person team pays $0 on Todoist and $32.97 a month on Asana Starter. Some AI summaries still say Todoist Pro costs $4 and Business $6 — those were the prices before the December 2025 rise, and this calculator uses the current $5 and $8.
- Pro's individual-billing trap, flagged — Todoist Pro at $5 a user a month looks like the cheap team option, but it is individual billing with no team workspace: a 10-person 'team on Pro' is ten separate $5 subscriptions ($50 a month) with no shared projects, no roles, and no centralised billing. The calculator warns you whenever Pro is selected, because comparing Pro's $5 against Asana Starter's $10.99 without the workspace caveat is a false comparison.
- Every tier, plus the honest mid-tier verdict — Beginner $0, Pro $5, Business $8 against Personal $0, Starter $10.99, Advanced $24.99, with Enterprise and quote-only tiers named as excluded rather than hidden. Todoist has no $25 tier, so the mid-tier comparison is Business $8 against Advanced $24.99 — a $169.90 monthly gap on 10 users that buys Asana's portfolios, goals, and workload, not a cheaper bill. The calculator does not pretend the tiers match.
- Annual against monthly, modelled as the vendors sell it — Todoist's monthly billing costs 40% more on Pro ($7 against $5) and 25% more on Business ($10 against $8); Asana's monthly billing costs 18–22% more ($13.49 against $10.99 on Starter, $30.49 against $24.99 on Advanced). The monthly gap on 10 users is $34.90 a month in Todoist's favour, wider than the $29.90 annual gap — monthly billing punishes Asana's higher base rate harder.
- Three years with team growth, re-rounded every year — a per-seat gap compounds with headcount, and Asana's bundle steps make growth lumpy: at 10% annual growth the 10-person team is 11 people in year 2, which Asana rounds up to 15 billed seats — a $54.95 monthly jump from a single hire, against Todoist's $8. Over 3 years that team costs $3,177.60 on Todoist against $5,275.20 on Asana, a $2,097.60 gap. The calculator re-rounds Asana's seats year by year and charges migration once in year 1, so the 3-year total is a plan, not a multiplication. All maths runs in your browser; your team size never leaves your device.
Common Use Cases
- A 3-person team deciding between free and paid: 3 users, annual billing: Todoist Beginner covers all 3 at $0 a month (each person has their own 5 projects, and one shared project fits 3 collaborators), while Asana Personal stops at 2 users, so the same team pays Asana Starter at 3 x $10.99 = $32.97 a month, $395.64 in year 1. Todoist wins by $32.97 a month on the free plans. If the team needs paid features, Todoist still wins: Business is 3 x $8 = $24 a month against Starter at $32.97 — an $8.97 monthly gap, $107.64 a year — while Pro at 3 x $5 = $15 a month is cheaper still but buys no team workspace.
- A 10-person team on the defaults: 10 users, Todoist Business vs Asana Starter, annual billing: Todoist 10 seats x $8 = $80 a month, $960 in year 1; Asana 10 seats x $10.99 = $109.90 a month, $1,318.80 in year 1. Todoist wins by $29.90 a month, $358.80 a year, $1,076.40 over 3 flat years. At the mid tier the same team is Business $80 against Advanced $249.90 — a $169.90 monthly gap that buys Asana's portfolios, goals, and workload features. A team that does not need those features is paying $169.90 a month for a project-management layer on top of a task list.
- A 10-person team growing 10% a year: 10 users, Todoist Business vs Asana Starter, annual billing, 10% annual growth: year 1 is $960 against $1,318.80. In year 2 the team is 11 people: Todoist $1,056 (11 x $8 x 12), Asana $1,978.20 (15 billed seats x $10.99 x 12) — one hire costs Asana $54.95 a month more. In year 3 the team is about 12 people: Todoist $1,161.60, Asana $1,978.20 again. The 3-year totals are $3,177.60 against $5,275.20, a $2,097.60 gap. This is the use case that decides the comparison for a hiring team: Todoist's bill follows headcount, Asana's follows bundle steps.
Todoist vs Asana Cost Calculator vs Alternatives
- Subscription: Todoist Business $8 a user a month billed annually ($10 monthly) against Asana Starter $10.99 ($13.49 monthly). Todoist wins the entry tier by $2.99 a seat. At the mid tier there is no Todoist equivalent: Business $8 against Advanced $24.99 ($30.49 monthly), a $16.99 per-seat gap — but that gap buys Asana's portfolios, goals, and workload, features Todoist does not sell at any price, so the mid-tier comparison is a feature decision, not a price tie.
- Free plan: Todoist Beginner covers unlimited users with 5 personal projects each and 5 collaborators per shared project; Asana Personal covers 2 users with unlimited tasks and projects. Todoist's free plan fits any small team that stays inside the project caps; Asana's fits exactly two people. Both free plans exclude timelines and Gantt charts — Todoist's also excludes the team workspace, roles, and centralised billing entirely.
- Seat bundles: Todoist sells one seat per person, always: 6 users buy 6 seats, 12 buy 12, 120 buy 120. Asana sells 1 seat at a time to 5, then in 5s to 30, 10s to 100 and 25s to 500, with a 2-seat minimum on paid plans. Both vendors' rates are per seat, but only Asana rounds up — at 120 users Todoist bills 120 seats ($960 a month on Business) against Asana's 125 ($1,373.75 on Starter), a $413.75 monthly gap that exists before any rate difference is counted.
- Team features: Todoist Business adds a shared team workspace, up to 500 team projects, team roles and permissions, shared templates, team activity logs, and centralised billing for up to 1,000 members — everything Pro lacks. Asana Starter adds timelines, Gantt charts, dashboards, task dependencies, forms, and workflow rules that Todoist does not have at any price. The honest trade is: Todoist Business is a task list with team billing; Asana Starter is a project-management platform with bundle billing. Buy the features you run, not the cheaper headline.
The honest summary: Todoist is cheaper at every team size — $80 against $109.90 for 10 users on the entry paid tiers, $80 against $249.90 at the mid tier — and the gap widens as the team grows because Todoist bills one seat per person while Asana rounds up to bundles. Asana's case is not price, it is features: timelines, Gantt charts, portfolios, and workload. If you run projects, Asana may be worth the premium; if you run task lists, Todoist is the cheaper bill at every headcount.
Frequently Asked Questions
Is Todoist or Asana cheaper?
Todoist, at every team size — on subscription alone. On the defaults (10 users, Todoist Business vs Asana Starter, annual billing), Todoist costs $80 a month against Asana's $109.90 — a $29.90 gap, $358.80 a year, $1,076.40 over 3 flat years. At the mid tier the gap is $169.90 a month (Business $80 against Advanced $249.90). At 50 users it is $149.50 a month (Business $400 against Starter $549.50). Todoist wins because its per-seat rate is lower AND it bills one seat per person while Asana rounds up to bundles. Asana's case is its features — timelines, Gantt charts, portfolios — not its price.
Is Todoist really free?
For unlimited users, yes — with project caps instead of a user cap. The Beginner plan is $0 with 5 personal projects per person, 5 collaborators per shared project, 5 MB file uploads, and one week of activity history. A team can genuinely be free on Todoist if each person's work fits in 5 projects and no shared project needs more than 5 collaborators — a 3-person team sharing one project is fine. A 6-person team sharing one project is not: the 6th collaborator cannot join, and that is when the calculator's warning appears and a paid plan becomes necessary.
Is Asana really free?
For up to 2 users, yes — with limits. Asana's free plan is now called Personal: $0 for 2 users, with unlimited tasks and projects, list, board and calendar views, and 100 MB per file. The third user forces a paid plan: Starter at $10.99 a user a month billed annually, so a 3-person team pays $32.97 a month. Some AI summaries still say the free plan covers 10 users — that was the old free tier; multiple October–November 2026 checks of Asana's pricing page confirm Personal is 2 users. Personal also has no timeline, no Gantt, no dashboards and no automations beyond the basics.
Why does Asana charge me for seats I don't have?
Because Asana sells seats in bundles, not one at a time. Paid plans bill 1 seat at a time up to 5 users, then in steps of 5 up to 30 users, steps of 10 up to 100, and steps of 25 up to 500 — and paid plans bill a 2-seat minimum. So 6 users buy 10 seats (10 x $10.99 = $109.90 a month on Starter, not $65.94), 12 users buy 15 seats ($164.85), and 120 users buy 125 seats ($1,373.75). Todoist does the opposite: 6 users buy 6 seats ($48 on Business), 12 buy 12 ($96), 120 buy 120 ($960). The bundles are why the calculator shows a seats-billed line: the empty seats are the difference between the per-seat price you read and the bill you pay.
What is the catch with Todoist Pro for a team?
Pro is individual billing with no team workspace. At $5 a user a month billed annually it looks like the cheap team option — 10 users would be $50 a month against Asana Starter's $109.90 — but each member buys their own subscription, there is no shared team workspace, no roles or permissions, no shared templates, and no centralised billing. A team that needs those things must buy Business at $8 a user a month ($80 for 10 users), which is still cheaper than Starter but by $29.90, not $59.90. The calculator warns you whenever Pro is selected, so the $5 figure is never compared against Starter without the caveat.
What happens to the bill when my team grows?
Todoist grows smoothly and Asana grows in steps. At 10% annual growth, a 10-person team is 11 people in year 2: Todoist goes from $80 to $88 a month (one more $8 seat), while Asana jumps from 10 billed seats to 15 — $109.90 to $164.85 a month, a $54.95 jump from a single hire. In year 3 the team is about 12 people: Todoist $96.80 a month, Asana still 15 seats at $164.85. Over 3 years that team costs $3,177.60 on Todoist against $5,275.20 on Asana, a $2,097.60 gap. If your team is hiring fast, Todoist's per-user billing is worth more than Asana's features for every headcount near a bundle step.
How much more does monthly billing cost?
On Todoist, Pro rises from $5 to $7 a month (+40%) and Business from $8 to $10 (+25%). On Asana, Starter rises from $10.99 to $13.49 and Advanced from $24.99 to $30.49 (about 18–22% more). For 10 users on monthly billing, Business is $100 a month against Starter at $134.90 — a $34.90 gap, wider than the $29.90 annual gap, because the monthly uplift lands on Asana's higher base rate. At the mid tier on monthly billing the gap is $204.90 a month (Business $100 against Advanced $304.90). If cash flow forces monthly billing, Todoist's lead grows; if you can pay annually, both vendors reward it.
What does the 3-year total assume?
Flat November 2026 list prices with no price rises on either vendor, team size growing by the percentage you enter (compounded year over year), Asana's seat bundles re-rounded every year as the team grows — at 10% growth a 10-person team is 11 people in year 2, which Asana rounds up to 15 billed seats — and any migration cost charged once in year 1 on both sides. Todoist Business prices exclude local tax; add your local tax on top of the Todoist figures. Todoist raised its prices in December 2025 (Pro $4 to $5, Business $6 to $8 billed annually), so guides quoting $4 or $6 are stale. Asana Enterprise is custom-priced and not modelled. Rates are November 2026 list prices — verify against each vendor's current pricing page before signing.