Free Zoom vs Webex Cost Calculator

Last updated: November 3, 2026

Quick answer: Zoom and Webex look like a $14.16-against-$12 comparison — until the participant caps change the answer: Zoom Pro stops at 100 participants while Webex Meet reaches 200, so a 150-person meeting fits Webex Meet at $120 and breaks Zoom Pro entirely, forcing Business at $183.30. A 10-host team with 50-person meetings pays $141.60 a month on Zoom Pro against $120 on Webex Meet — but with 150-person meetings the same pair costs $183.30 against $120. This free Zoom vs Webex cost calculator prices both on your hosts, your largest meeting size and your plans over year 1 and 3 years. On the defaults (10 hosts, 50 participants, Pro vs Meet), Zoom costs $141.60 a month, $1,699.20 in year 1 while Webex costs $120 a month, $1,440 in year 1 — a $21.60 monthly gap, $259.20 a year, $777.60 over 3 flat years. Everything runs in your browser; your meeting size stays private.

Hosts (licensed users)

Largest meeting (participants)

Zoom plan (annual)

Webex plan (annual)

Annual growth (%)

Setup / migration, one-time ($)

Annual list prices, November 2026: Zoom Free $0 with 100 participants and 40-minute meetings; Pro $14.16 per user a month with 100 participants; Business $18.33 per user a month with 300 participants. Price-conflict note, stated honestly: some older listings show Zoom Pro at $13.33 per user a month — the math here uses $14.16, so if your quote shows $13.33, a 10-host Pro bill is $133.30 instead of $141.60. Webex Free $0 with 100 participants and 50-minute meetings; Meet $12 per user a month with 200 participants; Suite $22.50 per user a month with 200 participants plus calling and messaging. Price-conflict note, stated honestly: some listings show Webex Suite at $20 per user a month — the math here uses $22.50, so if your quote shows $20, a 10-host Suite bill is $200 instead of $225. Two limits the math does not model, stated plainly: the free plans' meeting-length limits (Zoom 40 minutes, Webex 50 minutes) are separate constraints — there is no duration input, so if your meetings run longer than the free limit, budget a paid plan whatever the participant count says. Worked checks: defaults (10 hosts, 50 participants, Pro vs Meet) — Zoom 10 × $14.16 = $141.60 a month, $1,699.20 year 1; Webex 10 × $12 = $120 a month, $1,440 year 1. 10 hosts, Business vs Suite — $183.30 vs $225. 10 hosts, 150 participants, Pro vs Meet — Zoom Pro fits only 100 participants, so the fitting path is Business at $183.30 a month, while Webex Meet fits 200 participants at $120. 5 hosts, Pro vs Meet — $70.80 vs $60. Verify at checkout before signing.

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See the full breakdown

Your result shows the monthly gap and the 3-year totals — the guide explains the participant-cap table, the 150-participant flip, and both price conflicts.

Zoom vs Webex Pricing: Host Caps Flip the Winner (2026) →

How to Use the Zoom vs Webex Cost Calculator

Enter your hosts — everyone who needs a licensed host seat. Participants join free on both vendors, so the host count, not the attendee count, sets the subscription — but the largest meeting size decides which plan fits.
Enter your largest meeting — the biggest participant count any single meeting must hold. This is the number the caps are tested against: Zoom Pro stops at 100, Webex Meet reaches 200, Zoom Business reaches 300.
Pick your Zoom plan — Free ($0, 100 participants, 40-minute meetings), Pro ($14.16 per user, 100 participants) or Business ($18.33 per user, 300 participants). Note the conflict honestly: some older listings show Pro at $13.33 — the math uses $14.16.
Pick your Webex plan — Free ($0, 100 participants, 50-minute meetings), Meet ($12 per user, 200 participants) or Suite ($22.50 per user, 200 participants plus calling and messaging). Note the conflict honestly: some listings show Suite at $20 — the math uses $22.50.
Enter annual growth and setup / migration if they apply. Growth scales hosts every year (rounded to whole hosts, and re-tests the participant caps each year); setup lands in year 1 only. Press Compare total cost and read the fit line before the totals.

Why Use Our Zoom vs Webex Cost Calculator?

Participant caps are the comparison — Zoom Pro and Webex Meet are not the same product at different prices: Pro holds 100 participants, Meet holds 200. A 150-person all-hands fits Meet at $120 and breaks Pro entirely, forcing Business at $183.30 — a $63.30 swing caused by one cap, not by any rate. Compare the cap your largest meeting needs before you compare rates.
The 150-participant flip — at 50 participants, Pro vs Meet is $141.60 vs $120 (Webex wins by $21.60); at 150 participants, the honest pair is Business vs Meet at $183.30 vs $120 (Webex wins by $63.30). At 250 participants, both vendors need their top tier for the cap — Business $183.30 vs Suite $225 — and Zoom wins the top tier by $41.70. The winner changes twice across the participant range.
Suite buys calling and messaging, not more participants — Webex Suite costs $22.50 against Meet's $12 for the same 200-participant ceiling; the extra $10.50 per user buys calling and messaging, not a bigger room. A team that needs only meetings should compare Meet, not Suite, against Zoom Business — and a team that needs calling should price Suite against Zoom's calling add-ons separately, not against Pro.
Two price conflicts, stated not hidden — October–November 2026 checks show Zoom Pro at $14.16 while some older listings show $13.33, and Webex Suite at $22.50 while some listings show $20. This calculator uses $14.16 and $22.50 throughout and says so on the page; if your quote shows the older rates, subtract $0.83 per Zoom Pro user and $2.50 per Webex Suite user from every figure here.
November 2026 list prices, both vendors — Zoom Free/$14.16/$18.33 per user; Webex Free/$12/$22.50 per user, annual billing. The free plans' meeting-length limits (Zoom 40 minutes, Webex 50 minutes) are noted in copy, not modelled, because there is no duration input. Verify at checkout.

Common Use Cases

A 10-host team with 50-person meetings on Pro vs Meet: Zoom $141.60 against Webex $120 a month; year 1 $1,699.20 against $1,440; 3 flat years $5,097.60 against $4,320. Webex wins by $777.60, and both plans fit the meeting size.
A 10-host team with 150-person meetings on Pro vs Meet: Zoom Pro fails its 100-participant ceiling, so the fitting path is Business at $183.30 against Webex Meet's $120 — Webex wins by $63.30 a month, $2,278.80 over 3 flat years. The cap, not the rate, decides this comparison.
A 10-host team on Business vs Suite: Zoom $183.30 against Webex $225 a month — Zoom wins by $41.70, $1,501.20 over 3 flat years. Both plans hold 200+ participants (Zoom to 300, Webex to 200), so the top-tier choice is rate plus Suite's calling and messaging, not room size.

Zoom vs Webex Cost Calculator vs Alternatives

Default monthly: Zoom Pro $141.60 against Webex Meet $120 (10 hosts, 50 participants).
Participant caps: Zoom: Free/Pro 100, Business 300. Webex: Free 100, Meet/Suite 200.
The flip: At 150 participants, Zoom's fitting path is Business $183.30 while Webex Meet still fits at $120; at 250 participants, Business $183.30 beats Suite $225.
Free tiers: Zoom Free $0, 100 participants, 40-minute meetings. Webex Free $0, 100 participants, 50-minute meetings.
Price conflicts: Zoom Pro $14.16/user/mo (older listings $13.33) vs Webex Suite $22.50/user/mo (some listings $20) — math uses $14.16/$22.50, verify at checkout.

The honest summary: Webex wins the mid-size comparison on Meet's 200-participant ceiling at $12 per user — by $21.60 a month at 50 participants, by $63.30 at 150 — and Zoom wins the top tier on Business's $18.33 rate against Suite's $22.50. The deciding factors in order: your largest meeting against the 100/200/300 caps, whether you need Suite's calling and messaging, and the Pro/Suite rate on your actual quote. Buy Webex for large meetings at a lower seat price, Zoom for top-tier rooms and its meeting workflow; price the tier your largest meeting actually fits.

Frequently Asked Questions

Is Zoom or Webex cheaper?

Webex, at the default comparison: 10 hosts, 50 participants, Pro vs Meet are $141.60 against $120 a month, $1,699.20 against $1,440 in year 1. At 150 participants Webex wins by more ($183.30 Business vs $120 Meet, because Pro fails the cap). At the top tier (Business vs Suite, 250 participants) Zoom wins: $183.30 against $225. Name your largest meeting before you name a winner.

What happens when my largest meeting passes 100 participants on Zoom Pro?

Pro stops fitting: its ceiling is 100 participants, so a 101-person meeting needs Business at $18.33 per user — $183.30 a month for 10 hosts instead of $141.60. Webex Meet, by contrast, holds 200 participants at $12 per user, so the same meeting costs $120 on Webex. The calculator keeps the chosen-plan $141.60 in the main table and shows the $183.30 fitting path in the warning.

Is Zoom Pro $14.16 or $13.33 per user?

November 2026 checks show $14.16 per user a month on annual billing, and this calculator uses $14.16; some older listings show $13.33. The $0.83 difference matters at scale (10 hosts: $141.60 vs $133.30), so verify the rate on your actual quote before signing — and if your quote shows $13.33, subtract $0.83 per user from every Pro figure here.

Is Webex Suite $22.50 or $20 per user?

November 2026 checks show $22.50 per user a month on annual billing, and this calculator uses $22.50; some listings show $20. The $2.50 difference swings a 10-host Suite bill between $225 and $200, so verify the rate on your actual quote — and if your quote shows $20, subtract $2.50 per user from every Suite figure here.

Do the free plans' meeting-length limits matter?

Yes, for long meetings: Zoom Free caps meetings at 40 minutes and Webex Free at 50 minutes, so a 60-minute meeting exceeds both free plans whatever the participant count says. This calculator's math tests participant caps, because there is no duration input — so if your meetings run past the free limit, budget a paid plan (Pro at $14.16 or Meet at $12 per user) even when the participant count fits Free.