Free Otter vs Fireflies Cost Calculator

Last updated: November 3, 2026

Quick answer: Otter and Fireflies look like an $8.33-against-$10 comparison — until the caps change the answer: Otter caps transcription minutes PER USER (300 on Basic, 1,200 on Pro, unlimited on Business) while Fireflies caps STORAGE (400 shared minutes on Free, 8,000 per seat on Pro, unlimited on Business), so the same meeting load can fit one vendor and break the other. A 10-user team with 3,000 minutes a month pays $83.30 on Otter Pro against $100 on Fireflies Pro — but at 15,000 minutes Otter Pro stops fitting and the path is Business at $199.90, while Fireflies Pro still fits at $100. This free Otter vs Fireflies cost calculator prices both on your users, your monthly meeting minutes and your plans over year 1 and 3 years. On the defaults (10 users, 3,000 minutes, Pro vs Pro), Otter costs $83.30 a month, $999.60 in year 1 while Fireflies costs $100 a month, $1,200 in year 1 — a $16.70 monthly gap, $200.40 a year, $601.20 over 3 flat years. Everything runs in your browser; your meeting load stays private.

Team size (users / seats)

Team meeting minutes per month

Otter plan (annual)

Fireflies plan (annual)

Annual growth (%)

Setup / migration, one-time ($)

Annual list prices, November 2026: Otter Basic $0 with 300 transcription minutes a month per user and a 30-minute cap per conversation; Pro $8.33 per user a month with 1,200 minutes a month per user; Business $19.99 per user a month with unlimited meetings. Fireflies Free $0 with unlimited transcription but a 400-minute shared team storage cap; Pro $10 per seat a month with 8,000 minutes of storage per seat; Business $19 per seat a month with unlimited storage. Two cap warnings, stated plainly: the math models the monthly minute allowance (Otter) and the storage allowance (Fireflies); Otter Basic's 30-minute per-conversation cap is a separate constraint — a single 45-minute meeting exceeds it even if the monthly allowance fits, so check meeting length as well as monthly total. Fireflies AI credits are a separate layer on top of these plans and are not priced here; if your team buys AI credits, add that spend to the Fireflies column. Worked checks: defaults (10 users, 3,000 minutes, Pro vs Pro) — Otter 10 × $8.33 = $83.30 a month, $999.60 year 1; Fireflies 10 × $10 = $100 a month, $1,200 year 1. 5 users, 1,000 minutes, Pro vs Pro — $41.65 vs $50. 10 users, 15,000 minutes, Pro vs Pro — Otter Pro fits 1,200 × 10 = 12,000 minutes, so it fails and the fitting path is Business at $199.90 a month, while Fireflies Pro fits 8,000 × 10 = 80,000 minutes of storage at $100. 10 users, Business vs Business — $199.90 vs $190. 2 users, 500 minutes, Free vs Free — Otter Basic fits (300 × 2 = 600 minutes) at $0, while Fireflies Free fits only 400 shared minutes, so the fitting path is Pro at 2 × $10 = $20 a month. Verify at checkout before signing.

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See the full breakdown

Your result shows the monthly gap and the 3-year totals — the guide explains the per-user vs storage caps, the 12,000-minute flip, and the AI-credit layer.

Otter vs Fireflies Pricing: Minutes Per User vs Storage Caps (2026) →

How to Use the Otter vs Fireflies Cost Calculator

Enter your team size — everyone who needs a transcription seat. Otter's minute caps multiply by users (300 or 1,200 per user); Fireflies' Pro storage multiplies by seats (8,000 per seat) while Free storage is a single shared 400-minute pool.
Enter your team meeting minutes per month — the total minutes your team records and transcribes. This is the number the caps are tested against: Otter tests it against minutes-per-user × users, Fireflies tests it against the storage allowance.
Pick your Otter plan — Basic ($0, 300 minutes per user), Pro ($8.33 per user, 1,200 minutes per user) or Business ($19.99 per user, unlimited). Remember Basic's separate 30-minute per-conversation cap: long single meetings break it before the monthly allowance does.
Pick your Fireflies plan — Free ($0, 400 shared storage minutes), Pro ($10 per seat, 8,000 storage minutes per seat) or Business ($19 per seat, unlimited storage). AI credits sit on top of these plans and are not priced here.
Enter annual growth and setup / migration if they apply. Growth scales users every year (rounded to whole people, and re-tests the caps each year against the grown team); setup lands in year 1 only. Press Compare total cost and read the fit line before the totals.

Why Use Our Otter vs Fireflies Cost Calculator?

Per-user minutes against shared storage — the caps are different kinds of numbers, and that is the comparison: Otter Pro gives a 10-user team 12,000 minutes (1,200 × 10), while Fireflies Pro gives the same team 80,000 minutes of storage (8,000 × 10). A team recording 15,000 minutes a month breaks Otter Pro and fits Fireflies Pro with room to spare — the $8.33 rate is cheaper, but the cap it carries is far smaller.
The 12,000-minute flip — at 15,000 minutes, Pro vs Pro stops being $83.30 vs $100 and becomes Business $199.90 vs Pro $100: Fireflies wins by $99.90 a month, $3,596.40 over 3 flat years. The flip point for a 10-user team is 12,000 minutes (Otter Pro's ceiling); for a 5-user team it is 6,000 minutes. Find your team's ceiling (users × 1,200) before you compare rates.
Free tiers have opposite shapes — Otter Basic gives every user 300 minutes, so a 2-user team gets 600 minutes free; Fireflies Free gives the whole team one shared 400-minute storage pool, so the same 500-minute team fits Otter Free at $0 and needs Fireflies Pro at $20. Free is a per-user allowance on Otter and a shared pool on Fireflies — count accordingly.
AI credits are not in the price — Fireflies sells AI credits as a separate layer on top of these plans, so a Fireflies bill can grow past the subscription shown here if the team buys credits. This calculator refuses to guess a credit price: if your team buys credits, add that spend to the Fireflies column before deciding, and compare Otter Business's bundled unlimited meetings against the same total.
November 2026 list prices, both vendors — Otter Basic $0 / Pro $8.33 / Business $19.99 per user; Fireflies Free $0 / Pro $10 / Business $19 per seat, annual billing. Otter's 30-minute Basic conversation cap and Fireflies' AI-credit layer are noted in copy, not hidden in the math. Verify at checkout.

Common Use Cases

A 10-user team recording 3,000 minutes on Pro vs Pro: Otter $83.30 against Fireflies $100 a month; year 1 $999.60 against $1,200; 3 flat years $2,998.80 against $3,600. Otter wins by $601.20, and both plans fit the load.
A 10-user team recording 15,000 minutes on Pro vs Pro: Otter Pro fails its 12,000-minute ceiling, so the fitting path is Business at $199.90 against Fireflies Pro's $100 — Fireflies wins by $99.90 a month, $3,596.40 over 3 flat years. The same pair, a different load, a different winner.
A 2-user team recording 500 minutes on Free vs Free: Otter Basic fits at $0 (600 minutes of allowance) while Fireflies Free fails its 400-minute shared pool, so the fitting path is Pro at $20 a month. The honest comparison is $0 against $20, not $0 against $0.

Otter vs Fireflies Cost Calculator vs Alternatives

Default monthly: Otter Pro $83.30 against Fireflies Pro $100 (10 users, 3,000 minutes).
Caps: Otter: minutes per user (Basic 300, Pro 1,200, Business unlimited). Fireflies: storage (Free 400 shared, Pro 8,000 per seat, Business unlimited).
The flip: At 15,000 minutes on 10 users, Otter's fitting path is Business $199.90 while Fireflies Pro still fits at $100.
Free tiers: Otter Basic $0, 300 minutes per user (plus a 30-minute conversation cap). Fireflies Free $0, 400 shared storage minutes.
Not priced: Fireflies AI credits — a separate layer, noted in copy, never guessed into the math.

The honest summary: Otter wins light and mid-size loads on its lower per-user rate ($83.30 vs $100 at the defaults), and Fireflies wins heavy loads on its far larger storage ceiling ($100 vs $199.90 at 15,000 minutes) and narrowly at the top tier ($190 vs $199.90). The deciding factors in order: your monthly minutes against each vendor's ceiling (users × 1,200 on Otter Pro, seats × 8,000 on Fireflies Pro), whether your meetings pass Otter Basic's 30-minute conversation cap, and whether your team buys Fireflies AI credits. Buy Otter for per-user transcription value, Fireflies for heavy-load storage headroom; price the cap your minutes actually hit.

Frequently Asked Questions

Is Otter or Fireflies cheaper?

Otter, at the default comparison: 10 users, 3,000 minutes, Pro vs Pro are $83.30 against $100 a month, $999.60 against $1,200 in year 1. But at 15,000 minutes the same pair flips: Otter's fitting path is Business at $199.90 against Fireflies Pro's $100. At the top tier (Business vs Business) Fireflies wins narrowly, $190 against $199.90. Name your monthly minutes before you name a winner.

What counts against each cap?

On Otter, transcription minutes count against a per-user monthly allowance: Basic 300 per user, Pro 1,200 per user, Business unlimited — a 10-user Pro team gets 12,000 minutes. On Fireflies, minutes count against a storage allowance: Free 400 minutes shared across the whole team, Pro 8,000 per seat, Business unlimited — a 10-seat Pro team gets 80,000 minutes of storage. Transcription and storage are different meters; compare your minutes against each vendor's own meter.

Does Otter Basic's 30-minute conversation cap matter?

Yes, for long meetings: Basic caps each conversation at 30 minutes, so a single 45-minute meeting exceeds it even if the team's monthly allowance (300 per user) still has room. The calculator's math tests the monthly allowance, because there is no meeting-length input — so if your meetings regularly run past 30 minutes, budget Pro, not Basic, whatever the monthly total says.

Are Fireflies AI credits included in the price?

No: AI credits are a separate layer on top of the Fireflies plans shown here, and this calculator does not price them because no credit price was specified for this comparison. If your team buys AI credits, add that spend to the Fireflies column — a heavy AI-credit habit can erase Fireflies' $16.70 default advantage and more.

When does Otter Business make sense?

When the team's monthly minutes pass the Pro ceiling (users × 1,200) and the team wants unlimited meetings without watching a meter: at 15,000 minutes on 10 users, Business at $199.90 is Otter's only fitting plan. Compare that $199.90 against Fireflies Pro's $100 (which still fits, at 80,000 storage minutes) or Fireflies Business's $190 — on minutes alone, Fireflies wins the heavy-load comparison; buy Otter Business for its meeting workflow, not its meter.