ToolNestFree Clockify vs Toggl Cost Calculator
Last updated: November 12, 2026
Quick answer: Clockify and Toggl Track look like a $3.99-against-$9 decision until you count who actually pays: Clockify's free plan covers 5 users while Toggl's covers only 3, so a 5-person team pays $0 on Clockify and $45 a month on Toggl — and at every paid tier Clockify is cheaper, with Pro at $7.99 a seat against Toggl Premium's $16. This free Clockify vs Toggl cost calculator prices both on your team size, your plans, Toggl's add-ons, your billable hours and rate, and your team growth over year 1 and 3 years. On the defaults (10 users, Clockify Standard vs Toggl Starter, annual billing), Clockify costs $54.90 a month, $658.80 in year 1 while Toggl costs $90 a month, $1,080 in year 1 — a $35.10 monthly gap, $1,263.60 over 3 flat years. At the defaults' billable volume (10 users x 120 hours x $100 an hour = $120,000 a month), that gap is 0.03% of billable revenue — price the workflow, not just the subscription. Everything runs in your browser; your team size and rates stay private.
List prices, November 2026: Clockify Free $0 (up to 5 users), Basic $3.99, Standard $5.49, Pro $7.99, Enterprise $11.99 per user per month billed annually ($4.99/$6.99/$9.99/$14.99 monthly). Toggl Track Free $0 (up to 3 users), Starter $9, Premium $16 per user per month billed annually ($12/$24 monthly); Enterprise is custom-priced and not modelled. Toggl add-ons: Time Off Pro $2 per user per month, Capacity Management $5 billed annually ($6 monthly) — both need a paid Toggl plan. Worked check: 10 users, Clockify Standard vs Toggl Starter, annual billing — Clockify $54.90/mo, $658.80 year 1; Toggl $90/mo, $1,080 year 1; gap $35.10/mo, $1,263.60 over 3 flat years. Verify against each vendor's current pricing page before signing.
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How to Use the Clockify vs Toggl Cost Calculator
- Enter your team members — everyone who will track time, including part-timers: both vendors charge per seat, so headcount is the whole subscription math. This number also tests the free plans: Clockify Free stops at 5 users and Toggl Free at 3, so a team of 4 or 5 already pays on Toggl and not on Clockify.
- Pick your Clockify plan and Toggl plan at matching tiers. Basic pairs with Starter at entry (billable rates, exports), Standard pairs with Starter where invoicing and approvals matter (Standard has them, Starter does not — Toggl gates approvals behind Premium), Pro pairs with Premium at the top (scheduling, budgets, profitability on one side; approvals, labour costs, Jira/Salesforce on the other).
- Choose annual or monthly billing. Annual billing saves about 20% on Clockify (Standard $5.49 against $6.99) and 25% on Toggl Starter ($9 against $12) or 33% on Premium ($16 against $24). Monthly billing is the right choice only while you are still trialling a tool.
- Tick Toggl's add-ons only if you would actually buy them: Time Off Pro ($2 a user a month) and Capacity Management ($5 annual, $6 monthly). Clockify folds time off into Standard and scheduling into Pro, so it has no add-on stack — a Toggl bill with both add-ons on 10 users is $70 a month on top of the subscription, which is more than the whole Clockify Standard bill at that size.
- Enter your billable hours per user per month and your average billable rate. These do not change either vendor's price — they put the price in context: at 120 hours and $100 an hour, a 10-person team bills $120,000 a month, so the $35.10 gap between the tools is 0.03% of billable revenue. If the gap is noise against your billings, choose on workflow, not on price.
- Add annual team growth and a one-time migration / setup cost if you are planning ahead, then press Compare total cost. Growth compounds the seat count year over year, so a fast-growing team feels the per-seat gap three times over; migration is charged once in year 1 on both sides, so it never changes the verdict, only the budget.
Why Use Our Clockify vs Toggl Cost Calculator?
- The free-plan caps, priced honestly — Clockify Free covers 5 users, Toggl Free covers 3. A 5-person team pays $0 on Clockify and $45 a month on Toggl Starter, and the calculator enforces both caps instead of silently pricing a free plan you cannot buy. Some AI summaries still call Clockify's free plan unlimited — it stopped being unlimited in April 2026.
- Every tier, not just the headline — Basic $3.99 against Starter $9, Standard $5.49 against Starter $9, Pro $7.99 against Premium $16, Enterprise $11.99 against Toggl's custom-priced Enterprise (excluded and named, not hidden). Clockify wins every matched tier; the entry gap is 64% and the top-tier gap is a factor of two.
- Toggl's add-on stack as a line item — Time Off Pro $2 and Capacity Management $5/$6 per user per month sit outside Toggl's subscription, so a comparison that ignores them understates Toggl by up to $7 a seat. On 10 users with both add-ons that is $70 a month — more than the entire Clockify Standard subscription at that size. Clockify has no equivalent stack: time off is in Standard, scheduling in Pro.
- Billable-revenue context, not just a gap — a $35.10 monthly gap sounds decisive until you set it against what the team bills: at 120 hours and $100 an hour, 10 users bill $120,000 a month, and the gap is 0.03% of that. The calculator shows each tool's cost as a percentage of billable revenue, so you can see when price stops being the deciding factor.
- Three years with team growth — a per-seat gap compounds with headcount: at 10% annual growth the 10-person team is 12 people by year 3, and the 3-year gap grows with it. The calculator compounds seats year over year and charges migration once in year 1, so the 3-year total is a plan, not a multiplication.
- Private by design — the maths runs entirely in your browser. Your team size, billable hours and billing rate never leave your device.
Common Use Cases
- A 5-person team on the free plans: 5 users, annual billing: Clockify Free covers all 5 at $0 a month, $0 in year 1. Toggl Free covers only 3, so the team pays Toggl Starter at 5 x $9 = $45 a month, $540 in year 1. Clockify wins by $45 a month, $540 a year, $1,620 over 3 flat years — the whole verdict turns on two seats of free-plan headroom.
- A 10-person agency on the defaults: 10 users, Clockify Standard vs Toggl Starter, annual billing: Clockify 10 x $5.49 = $54.90 a month, $658.80 in year 1; Toggl 10 x $9 = $90 a month, $1,080 in year 1. Clockify wins by $35.10 a month, $421.20 a year, $1,263.60 over 3 flat years. At 120 billable hours and $100 an hour, the team bills $120,000 a month — Clockify costs 0.046% of billable revenue, Toggl 0.075%.
- A 25-person team needing approvals, profitability and time off: 25 users, annual billing, Toggl with both add-ons: Clockify Pro 25 x $7.99 = $199.75 a month, $2,397 in year 1. Toggl Premium 25 x $16 = $400, plus Time Off Pro 25 x $2 = $50 and Capacity Management 25 x $5 = $125 — $575 a month, $6,900 in year 1. Toggl costs $375.25 a month more, $4,503 a year, $13,509 over 3 flat years — and the add-ons alone ($175 a month) nearly match the entire Clockify bill. Clockify Pro already includes time off, scheduling and profitability at $7.99.
Clockify vs Toggl Cost Calculator vs Alternatives
- Subscription: Clockify Basic $3.99, Standard $5.49, Pro $7.99, Enterprise $11.99 a user a month billed annually, against Toggl Starter $9 and Premium $16. Clockify wins the subscription line at every matched tier — the gap is $3.51 a seat at entry (Standard vs Starter) and $8.01 at the top (Pro vs Premium).
- Free plan: Clockify Free covers 5 users; Toggl Free covers 3. Clockify's free plan fits a 5-person team at $0; Toggl's forces the fourth user onto Starter at $9 a seat. Both free plans exclude billable rates — Clockify's also caps reports at 31 days, Toggl's at the last 1,000 entries.
- Add-ons: Toggl charges Time Off Pro $2 and Capacity Management $5 a user a month (annual billing) on top of the subscription; Clockify charges nothing extra — time off is in Standard, scheduling and expenses are in Pro. A Toggl bill with both add-ons costs up to $7 a seat more than the headline price.
- Monitoring and privacy: Toggl runs an explicit anti-surveillance policy: no screenshots, no keystroke tracking, and users control which activities become time entries. Clockify Pro includes activity monitoring and GPS tracking. This is a genuine philosophical split, not a price line — teams that forbid monitoring should pay Toggl's premium knowingly, and teams that want monitoring should not pay for Toggl's stance.
The honest summary: Clockify wins on price at every tier, by $3.51 to $8.01 a seat a month, and its free plan covers two more users. Toggl wins when the deciding factor is not price — its Jira and Salesforce connectors, its anti-surveillance policy, or an interface your team works faster in. On a 10-person team billing $120,000 a month, the $35.10 gap is 0.03% of billable revenue: price the workflow, not just the subscription.
Frequently Asked Questions
Is Clockify or Toggl cheaper?
Clockify, at every matched tier. On the defaults (10 users, Clockify Standard vs Toggl Starter, annual billing), Clockify costs $54.90 a month against Toggl's $90 — a $35.10 gap, $421.20 a year, $1,263.60 over 3 flat years. Tier by tier, annual billing: Basic $3.99 against Starter $9 (Toggl costs 2.25x as much), Standard $5.49 against Starter $9, Pro $7.99 against Premium $16 (Toggl costs about twice as much), Enterprise $11.99 against Toggl's custom-priced Enterprise. Toggl never wins on subscription alone — its case is workflow, integrations and its anti-surveillance stance, not price.
Is Clockify really free?
For up to 5 users, yes — with limits. Clockify's free plan covers 5 users including the workspace owner, with unlimited time tracking and projects. What it no longer includes, since the April 2026 changes: billable rates, CSV and Excel export, shared reports, kiosk mode, private projects, and reports cover at most 31 days at a time. Some AI summaries still call the free plan unlimited — that was true before April 2026 and is not true now. The first paid step is Basic at $3.99 a user a month billed annually, which restores billable rates and exports.
Is Toggl really free?
For up to 3 users, yes — with limits. Toggl Track's free plan covers 3 users with unlimited time entries, unlimited projects, calendar integration and basic reports, but no billable rates, no profitability reports, no timesheet approvals, no SSO and no Jira or Salesforce connectors, and reports only show the last 1,000 entries. The fourth user forces a paid plan: Starter at $9 a user a month billed annually. Some older guides still quote the free plan as 5 users and Premium at $18–$20 — the current figures are 3 free users and Premium $16 billed annually ($24 monthly), per Toggl's pricing page in October 2026 checks.
Why is Toggl nearly twice Clockify's price at the top tier?
Because the two vendors price the same features differently. Toggl Premium is $16 a user a month billed annually against Clockify Pro at $7.99 — double to within two cents. Premium buys profitability analysis, fixed-fee project tracking, scheduled reports, timesheet approvals, labour costs and the Jira and Salesforce connectors; Pro buys scheduling, forecasting, expenses, labour cost and profit, budgets, custom fields and activity monitoring with GPS tracking. The honest difference is philosophy, not features: Toggl runs an explicit anti-surveillance policy (no screenshots, no keystroke tracking, users control which activities become entries), while Clockify Pro monitors activity. Teams that forbid monitoring pay Toggl's premium for the policy; teams that want monitoring get it cheaper from Clockify.
What do Toggl's add-ons cost?
Two add-ons sit outside the subscription: Time Off Pro at $2 a user a month (approval workflows, accrual balances, custom policies) and Capacity Management at $5 a user a month billed annually ($6 monthly, forecasting beyond the current month). On 10 users with both add-ons, that is $70 a month on top of Starter or Premium — $840 a year — and the calculator charges them per seat, so they grow with the team. Both need a paid Toggl plan; ticking them on the Free plan shows a warning and charges nothing. Clockify has no equivalent stack: time off is in Standard ($5.49) and scheduling is in Pro ($7.99).
When does Toggl win?
Never on subscription price at matched tiers — Clockify is cheaper at every one. Toggl wins when the deciding factor is not price: if your team needs the Jira or Salesforce connectors (Premium-only), if your policy forbids activity monitoring and screenshots (Toggl's anti-surveillance stance is the product, not a marketing line), or if your team simply works faster in Toggl's interface and the $35 a month gap on 10 users is 0.03% of a $120,000 billable month. It also wins for a trial: the 30-day Premium trial downgrades to Free automatically if you do not subscribe. If none of those apply, Clockify's price advantage is real money.
What does the 3-year total assume?
Flat November 2026 list prices with no price rises on either vendor, team size growing by the percentage you enter (compounded year over year — a 10-person team at 10% growth is 11 people in year 2 and 12.1 in year 3), Toggl add-ons charged per seat so they grow with the team, and any migration cost charged once in year 1 on both sides. Toggl Enterprise is custom-priced and not modelled. Rates are November 2026 list prices — both vendors raised prices during 2026, so verify against their current pricing pages before signing.
Which should a 5-person team pick?
On price, Clockify — and the free plans decide it. A 5-person team fits Clockify Free (5 users) at $0 a month, while Toggl Free stops at 3 users, so the same team pays Toggl Starter at 5 x $9 = $45 a month — a $45 monthly gap, $540 a year, $1,620 over 3 flat years. If the team needs billable rates, the paid comparison is Clockify Basic at 5 x $3.99 = $19.95 a month against Toggl Starter at $45 — still a $25.05 monthly gap, $300.60 a year. Toggl's case at this size is its interface and its no-monitoring policy, not its price.