Free Calendly vs Acuity Cost Calculator

Last updated: October 31, 2026

Quick answer: Calendly and Acuity look like a $16-against-$27 comparison — until headcount changes the answer: Calendly charges per user, so every hire adds $10 or $16 to the bill, while Acuity charges per account, so the 10th staff member costs the same as the first. A 3-person team pays $48 a month on Calendly Teams against $27 on Acuity Growing — and $576 against $324 in year 1. This free Calendly vs Acuity cost calculator prices both on your staff, your plans over year 1 and 3 years. On the defaults (3 staff, Teams vs Growing), Calendly costs $48 a month, $576 in year 1 while Acuity costs $27 a month, $324 in year 1 — a $21 monthly gap, $252 a year, $756 over 3 flat years. Everything runs in your browser; your staff counts stay private.

Staff / users who take bookings

Calendly plan (per user)

Acuity plan (per account)

Annual growth (%)

Setup / migration, one-time ($)

Annual list prices, October 2026: Calendly per user — Free $0 (1 event type), Standard $10 per user a month, Teams $16 per user a month. Acuity per account, not per user — Starter $16 a month (1 calendar), Growing $27 a month (up to 6 calendars), Premium $55 a month (more calendars plus a signed BAA); monthly-billing equivalents $20/$34/$69 are noted only, the math uses annual billing. Worked checks: defaults (3 staff, Teams vs Growing) — Calendly 3 × $16 = $48 a month, $576 year 1; Acuity $27 a month, $324 year 1; gap $21 a month. Solo (1 staff, Standard vs Starter) — $10 vs $16: Calendly wins by $6 a month. Large team (10 staff, Teams vs Growing) — $160 vs $27 a month: Acuity wins by $133 a month, $4,788 over 3 flat years. The crossover on Teams vs Growing is between 1 and 2 staff: 1 × $16 = $16 beats $27, but 2 × $16 = $32 already loses to $27. Verify at checkout before signing.

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See the full breakdown

Your result shows the monthly gap and the 3-year totals — the guide explains the per-user vs per-account split, the crossover headcounts, and Acuity's calendar caps.

Calendly vs Acuity Pricing: Per User vs Per Account (2026) →

How to Use the Calendly vs Acuity Cost Calculator

Enter your staff / users — everyone who takes bookings under their own calendar, not clients who book. Calendly bills per user, so headcount drives its side; Acuity bills per account, so headcount does not move its side at all.
Pick your Calendly plan and Acuity plan. Teams vs Growing is the everyday multi-staff comparison ($16 per user against $27 flat); Standard vs Starter is the solo comparison ($10 per user against $16 flat).
Enter annual growth and setup / migration if they apply. Growth scales staff every year — which raises Calendly's bill and leaves Acuity's flat — so growth widens the gap whenever Acuity already wins; setup lands in year 1 only.
Press Compare total cost. Read the monthly gap first, then the billing-basis line: if your team is growing, the gap you see today is the smallest gap you will ever see on Calendly, because every hire adds $10 or $16 while Acuity stays flat.
Re-run at your next headcount before deciding: the winner flips with hiring, so a comparison run at 1 staff (Calendly wins) and the same comparison run at 3 staff (Acuity wins) are both correct — for different team sizes.

Why Use Our Calendly vs Acuity Cost Calculator?

Two different billing units, priced side by side — Calendly: rate × users. Acuity: one flat rate per account. A 1-person practice pays $16 on Calendly Teams against $27 on Acuity Growing; a 10-person practice pays $160 against $27. A comparison that quotes plan prices without the units hides the whole decision — and the crossover sits between 1 and 2 staff on Teams vs Growing.
Hiring never raises Acuity's bill — the 10th staff member costs $0 extra on Acuity and $16 extra on Calendly Teams. A growing practice should budget headcount growth, not today's staff: at 20% annual growth, a 3-staff team becomes roughly 4 staff in year 2 and 5 in year 3, and Calendly's 3-year total grows while Acuity's stays flat.
The solo case is the exception that proves the rule — at 1 staff, Calendly Standard at $10 beats Acuity Starter at $16 by $6 a month, and Calendly Free at $0 beats everything for a single event type. Acuity's flat rate is a penalty below 2 staff and a bargain above it; the calculator shows both sides of the flip.
Calendar caps are named, not modeled as a fee — Acuity Starter covers 1 calendar and Growing up to 6, so a practice needing 7 calendars needs Premium at $55 — still flat, still cheaper than Calendly Teams at 4 staff ($64). Check your calendar count against the tier before deciding; the calculator prices the tier you pick, and the copy tells you where the next tier starts.
October 2026 prices, both vendors, annual billing — Calendly Free/$10/$16 per user; Acuity $16/$27/$55 per account, with monthly equivalents $20/$34/$69 noted only. Older guides still quote Acuity's pre-2026 tiers — stale; this calculator uses the current list.

Common Use Cases

A 3-person practice, Teams vs Growing: Calendly $48 against Acuity $27 a month; year 1 $576 against $324; 3 flat years $1,728 against $972. Acuity wins by $756, and every future hire widens it by $16 a month.
A solo practitioner, Standard vs Starter: Calendly $10 against Acuity $16 a month — Calendly wins by $6, $216 over 3 flat years. Calendly Free ($0, 1 event type) widens it further if one event type suffices.
A 10-person clinic, Teams vs Growing: Calendly $160 against Acuity $27 a month — a $133 gap, $4,788 over 3 flat years. This is Acuity's winning shape: headcount multiplies one side and leaves the other flat, so the gap is larger than either plan price alone suggests.

Calendly vs Acuity Cost Calculator vs Alternatives

Billing unit: Calendly: per user ($10/$16). Acuity: per account ($16/$27/$55 flat).
Default monthly: Calendly Teams $48 against Acuity Growing $27 (3 staff).
Solo, 1 staff: Calendly Standard $10 against Acuity Starter $16 — Calendly wins.
Crossover: Teams vs Growing flips between 1 and 2 staff; Standard vs Growing between 2 and 3.
Calendar caps: Acuity Starter 1 calendar, Growing up to 6, Premium more plus a signed BAA. Calendly Free 1 event type.

The honest summary: Acuity wins on price for every team above the crossover — 2 staff on Teams vs Growing, 3 on Standard vs Growing — because flat billing does not punish hiring. Calendly wins for solos and pairs, and wins whenever its routing and integrations depth is the purchase reason. Count your staff first: the headcount is the price.

Frequently Asked Questions

Is Calendly or Acuity cheaper?

Acuity, at the default comparison: 3 staff, Teams vs Growing are $48 against $27 a month, $576 against $324 in year 1 — a $21 monthly gap, $756 over 3 flat years. But at 1 staff the answer reverses: Standard at $10 beats Starter at $16. The winner depends entirely on headcount, which is why the calculator asks for staff before anything else.

At what team size does Acuity become cheaper?

Between 1 and 2 staff on Teams vs Growing: 1 × $16 = $16 beats $27, but 2 × $16 = $32 already loses to $27. On Standard vs Growing the crossover is between 2 and 3 staff (2 × $10 = $20 beats $27; 3 × $10 = $30 loses). On Teams vs Premium ($55) the crossover is between 3 and 4 staff. Every hire past the crossover widens Acuity's lead by the full per-user rate.

Why is Acuity flat while Calendly multiplies?

Different models: Acuity sells the account — one subscription covers the practice's calendars up to the tier's calendar cap — while Calendly sells the seat, one subscription per bookable person. A 10-person practice is 10 Calendly subscriptions and 1 Acuity subscription. That is the whole comparison: seats against accounts.

Does Acuity's calendar cap change the answer?

Only at the edges: Starter covers 1 calendar and Growing up to 6, so a 7-calendar practice needs Premium at $55. Premium is still flat, and still beats Calendly Teams at 4 staff ($64) — so the cap moves the Acuity price from $27 to $55, not to a per-user model. Check your calendar count, then compare the right tier.

When is Calendly worth the premium?

When the team is small (1-2 staff, where Calendly wins outright), when the practice needs Calendly's routing, round-robin and integrations depth, or when each staff member genuinely needs their own paid seat with separate billing. Buy Calendly for the scheduling features and the per-person setup; buy Acuity when headcount makes per-user billing the bill itself.